State Performance Plan 2005-2012 - Part B - Arkansas Department Of Education (Page 264 of 277) in pdf

State Performance Plan 2005-2012 - Part B - Arkansas Department Of Education Page 264

Arkansas Department of Education Special Education Unit

Part B State Performance Plan

Monitoring Priority: Effective General Supervision Part B

Indicator 20: State Reported Data

State reported data (618 and State Performance Plan and Annual Performance Report) are timely and

accurate. (20 U.S.C. 1416(a)(3)(B))

Measurement

State reported data, including 618 data, State Performance Plan, and Annual Performance Reports, are:

Submitted on or before due dates (February 1 for child count, including race and ethnicity;

placement; November 1 for exiting, discipline, personnel and dispute resolution; and February 1 for

Annual Performance Reports and assessment); and

Accurate, including covering the correct year and following the correct measurement.

States are required to use the “Indicator 20 Scoring Rubric” for reporting data for this indicator (see

Attachment B).

Overview of Issue/Description of System or Process

To the maximum extent possible, Arkansas special education data are generated from district-level data

entered into the statewide Arkansas Public School Computer Network (APSCN). This includes data for

Section 618 reporting as well as for data used in the ADE-SEU’s general supervision activities. APSCN is a

mature mainframe system that is used by districts for day-to-day school functions relating to student

management and financial processing. Beginning in the 2010-11 school year, APSCN will start migrating

LEAs to a new web based SMS that has the special education modules integrated into the overall SMS.

Currently the special education modules are an in house built system that has a limited relationship to the

overall SMS.

Each year, APSCN school data are collected during nine cycles, from September through August, and

reported to the ADE through the Statewide Information System (SIS). The SIS is a relational database that

organizes APSCN data for use in a variety of federal and state education reports. Student -level special

education data by district from SIS tables and from five APSCN special education modules are provided to

the Special Education Unit on cycle and stored locally on the SEU SQL servers for analysis, updates, and

modification prior to OSEP submission or use in general supervision activities.

Examples of district-level data used for general supervision derived from APSCN include special education

personnel qualifications and caseload counts, continuous improvement and monitoring (CIFM) statistical

indicators, referral tracking, coordinated early intervening services, and special education financial

management records. Certain district-level data used in general supervision activities are generated outside

of the APSCN environment. Examples of these types of data include special education due process

complaints and hearings, program effectiveness measurements, school-based mental health services and

outcomes, and Arkansas benchmark assessment results.

Regardless of the originating source, all ADE data used for general supervision activities are maintained on

the Special Education SQL Servers. Oversight of the Servers is the joint responsibility of the Special

Education Grants & Data Management section as well as the Special Education Data Manager (the data

manager also serves as the director of the Arkansas IDEA Data & Research Office). The Data Manager

function is full-time position directly responsible for identifying and collecting appropriate statistical and

empirical data, compiling and analyzing data on the SQL data storage platforms, preparing data in formats

suitable for public posting on the ADE-SEU website, and for establishing effective and accurate data

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State Performance Plan 2005-2012 - Part B - Arkansas Department Of Education Page 264

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